File Manager 22.2 Getting Started Manual

Contents > Orientation


As the name implies, this manual shows first-time users some basic features and options that will get them started using Fileman 22.2. The manual assumes that Fileman 22.2 is already installed and running on your system.

This manual is not intended to be a comprehensive list of all features available in Fileman, or even all features available to users and super-users. Rather, it is intended to walk new users through the most commonly-used features and give them an idea of where to go next for more information.

This manual uses VA conventions for displaying mockups of sensitive data in illustrations and screen captures. The first three digits (prefix) of any social security numbers (SSN) will begin with either “000” or “666.” Patient and user names will be formatted as FMPATIENT,[N] and FMUSER,[N] respectively, where “N” represents the first name as a number spelled out.

Screen captures and computer source code are shown in a non-proportional font and enclosed within a box. The user's responses to online prompts will be boldface.

The names of many fields and files are in all uppercase, as are many of the field values. This goes back to the earliest days of VISTA, when most computers kept everything in uppercase, because it was just easier than trying to deal with mixed case. Mixed-case text is slowly creeping into VISTA, but a lot of what you will see on the screen will still be in all-uppercase.

To make them easier to read, some prompts in this manual are shown in mixed case, although you may see all-uppercase prompts on your VISTA system.

Most screen captures are shown in scrolling mode. This is because scrolling mode prompts and responses are easier to follow on paper or in PDF form. Most of what is shown in scrolling mode can also be done in screen mode, list mode, or with a GUI; it will just look a little different.

This manual is in two sections, because it is intended for two slightly different audiences. The first section contains information for end users. The second section contains information for “super-users,” a general term that encompasses Application Coordinators, CACs, ADPACs, and those with similar roles.

Getting Help

Fileman 22.2 includes online help that is available to you while you are in VISTA. In general, whenever you are at a prompt, you can type one or two question marks for additional information.

If you need additional help with Fileman, contact your supervisor, your Application Coordinator, or the IT representative for your service. If those are not good resources, check with the OSEHRA community at You should be able to find help from more experienced users or programmers.

A more in-depth discussion of the basics of VISTA’s menu and data-entry systems is available in Getting Started in VISTA, a book available from